Pumpkin Patch Policies

Pumpkin Pricing and Proceeds Policy

PUMPKINS (OF ALL SIZES) & GOURDS…

When asked what the price of the pumpkins are… DO NOT say “you can pay whatever you like” or “we’ll take whatever you will give us.”

The standard answer should be something along the lines of…

“The grower’s set the price and we get a percentage of the sales. The proceeds help fund many of our students expenses for things like mission trips and other youth events, so use the pumpkins on the table as a guide for what you think it’s worth.”

Whenever possible, let the customer set the price but… if presses you may gauge the size of the pumpkin.

ALL OTHER ITEMS…

The prices listed for these items are non-negotiable. We supply these ourselves, so the proceeds are counted separately from the pumpkin growers.

DUMPSTER DISCOUNTS…

If asked about “discounted” or “free” pumpkins from the throw away pile, tell them that we already have local pig farmer that receives them as a donation to his farm.

PROCEEDS BREAKDOWN

5% – Pack to Pumpkin Patch fund for next years supplies 15% – Directly to Youth Ministry fund
80% – Split amongst students and volunteers that work patch

 

Pumpkin Queen/King

WHAT IS IT?

Each year we have 4 volunteers that serve as our Pumpkin Queens and Kings. The pumpkin queen/king have the responsibility of closing down the patch each night for a whole week.

Those that volunteer for this job will receive $200 of funds for their child’s mission fund.

RESPONSIBILITIES

  • Inspect patch and make sure everything is reset for tomorrows volunteers Unplug outside patch lights
  • Place chairs inside the Lee Chapel
  • Turn off credit card equipment
    • Turn off tablet and card reader machine
    • Bring Lazy Susan into Lanie’s office. Unplug wires from battery pack on Lazy Susan and plug the phone and card reader into battery in Lanie’s office to charge.
  • Verifying the money…
    • First, leave $75 in the cash box, with as many small bills as possible (or that you think is reasonable)
    • After that, count the rest of the cash, record the amount on the envelope, sign the envelope, and put that cash in the envelope for its day. Fill out the “First United Methodist Church of Oviedo Receipt voucher”. Write “Pumpkin Patch” for account and put the date. Record the amount of each bill and record all checks. Put Voucher in the envelope with the money. Seal the envelope.
    • Next, record the amount of money you put in the envelope on the Closing Sales Log and sign your name
    • Put the cash box and the pumpkin queen/king binder in Lanie’s office.
    • Place it in the church safe in the office.
  • Lock the office (turn off the lights)
  • Lock the Lee Chapel (turn off the lights)

Student Patch Responsibilities

  • Be on time.
  • Sign in at the beginning of your shift and sign out at the end.
  • Make all customers feel welcome as they enter and leave the patch. As customers enter greet them, explain the pumpkin pricing, and explain why we do the patch.
  • Each person should have a helpful and respectful attitude both towards each other, customers, or anyone else you come into contact with.
  • After pumpkins have been purchased, help carry pumpkins to cars
  • Rotate pumpkins and remove rotten pumpkins to dumpster
  • Reset all photo areas
  • Pick up any trash on the ground or around the patch

Adult Patch Responsibilities

  • Sign in at the beginning of your shift and sign out at the end.
  • Remind students to sign in
  • Responsible for monitoring and dealing with all transactions.
    • Never leave the money box unattended
    • Give cash and checks to designated pumpkin queen/king
    • Make sure to keep $75 in ones and coins to make change.
  • Thank each person for coming as they leave (whether they purchase a pumpkin or not)
  • Adults are in charge of all students working the patch
    • Keep students busy greeting, cleaning, rotating, and taking pumpkins to dumpster
    • Help students to inspect pumpkins for signs of decay or rot
    • Rotate pumpkins and have students clean when possible
    • Direct students to assist customers
    • Monitor students and make sure they aren’t playing with pumpkins or distracted especially when customers are present

Volunteer Covenant

ALL VOLUNTEERS

  1. Be on time.
  2. Sign in at the beginning of your shift and sign out.
  3. DO NOT leave your shift until it is completed.
  4. If you are unable to make your shift you will contact the Patch Coordinator(s) for that week ASAP and find a replacement to cover your shift.
  5. Make all customers feel welcome as they enter and leave the patch. As customers enter greet them, explain the pumpkin pricing, and explain why we do the patch.
  6. Each person should have a helpful and respectful attitude both towards each other, customers, or anyone else you come into contact with.
  7. Be safe! If any customer makes you feel uncomfortable, notify an adult immediately.
  8. No phones, iPods, radios or any other electronic devices unless pre-approved. Please only use cell phones in the case of an emergency.
  9. Listen attentively to all information so I can know and follow all directions. If I have any questions I will ask the Patch Coordinator(s) for clarification.

10. Should any volunteers behavior become inappropriate, their participation in the activity will be terminated and they will be asked to leave the site and if necessary with concerns to student volunteers, a parent will be contacted and asked to come and get their student.

11. Remember we are representing Christ and FCO in all we say and do. Our patch may be the only contact with Christ some people have – your attitude could really make a difference!

STUDENTS

  1. I understand that my conduct will directly influence my ability to participate in future youth events and activities.
  2. No P.D.A. (Public Displays of Affection) of any kind.
  3. I will also obey and respect all adults who are giving their time to volunteer to benefit the youth group.
  4. Remember, sitting, eating, on phone, or doing homework is not allowed while on duty. (Unless there is absolutely no other task to be done, and the adult volunteer has told you that it’s ok)
  5. I will complete all of the student duties listed in my volunteer packet.

ADULTS

  1. Adults are responsible for monitoring and dealing with all transactions.
    • Never leave the money box unattended
    • Have customers tell you the price they will be paying for each pumpkin and then collect money
    • Give cash and checks to designated pumpkin queen/king
    • Thank each person for coming as they leave (whether they purchase a pumpkin or not)
  2. Adults are in charge of all students working the patch
    • Keep students busy greeting, cleaning, rotating, and taking pumpkins to dumpster
    • Help students to inspect pumpkins for signs of decay or rot
    • Rotate pumpkins and have students clean when possible
    • Direct students to assist customers
    • Monitor students and make sure they aren’t playing with pumpkins or distracted especially when customers are present
    • Remind students to sign in
  3. I will be open to fulfilling all responsibilities/task that may be given to me by the Patch Coordinator(s).

I have read, reviewed and understand all the above rules/responsibilities regarding my participation in this years pumpkin patch fundraiser. I agree to conduct myself in a manner that is appropriate and represents FCO in the best possible manner and understand the consequences of not doing so.